Ramadan Kareem

May this Ramadan be a month of blessings to us all.

Workshop on Archives Processes

A workshop on archives processes was held on 9th April 2021 at Computer Lab Ali, Dar al-Hikmah Library. The workshop which involved all KMRS librarians was also attended by the Head of KMRS, Madam Maznah Zakaria as well as the IT Director, Madam Masita A Rahman.

The objective of the workshop is to review and revise the existing work processes related to archives related tasks. During the workshop, the librarians also brainstormed on any new development and enhancement of work processes related to archives matters.

It is hoped that with the improvement in work processes of archives, it can as well facilitate and increase the efficiency of staff performance and thus indirectly help the university to preserve all the vital records of important values for future reference and use.

Workshop on KM & IRep Processes

A workshop on KM and IRep processes was held on 5th April 2021 at Computer Lab Ali, Dar al-Hikmah Library. The workshop which involved all KMRS librarians was also attended by the Head of KMRS, Madam Maznah Zakaria as well as the IT Director, Madam Masita A Rahman.

The objective of the workshop is to review and revise the existing work processes related to both KM and IRep. During the workshop, the librarians also brainstormed on any new development and enhancement of work processes related to IRep and KM.

It is hoped that with the improvement in work processes of KM and IRep, it can as well facilitate and increase the efficiency of staff performance and thus indirectly contribute to the development of university as a continuous learning and knowledge based organization.

Knowledge Management & Repositories Section (KMRS) Monthly Meeting No.3/2021

A meeting with Knowledge Management & Repositories Section (KMRS) staff was held on 22nd March 2021 at KMRS office and was chaired by the Head of Section, Madam Maznah Zakaria.

Among the agenda covered during the meeting but not limited to were:

  • The staff attendance and discipline
  • The new manning operation of MKH Library
  • The “Staff of the Month” Award/Recognition
  • The promotional activities of IRep, KM and Archives

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On-the-job Training with KMRS staff

An on-the-job training with all KMRS staff has been conducted on 8th and 9th March 2021 at Computer Lab Ali, Dar al-Hikmah Library. The two-days training was aiming to give exposure to all KMRS staff on Section’s scopes of works which involved each staff’s job scope.

Among the topics covered during the training but not limited to were:

  • Institutional Repository (IRep) pre checking activity for various kinds of research materials such as journal article, conference paper, newspaper, book as well as book chapter
  • Institutional Repository (IRep) approval activity for various kinds of research materials such as journal article, conference paper, newspaper, book as well as book chapter
  • Mediabank as a repository for archives materials such as photographs and publications related to IIUM
  • Records and archives life cycles as well as the retention and disposal procedures for IIUM records
  • Initial process and preservation activities demonstration for archives documents
  • Scanning and editing processes of archives documents

Sharing Session on Research Data Management & MyRA: Experience of Hamzah Sendut Library, USM

On 11th March 2021, a sharing session on Research Data Management (RDM) and MyRA: experience of Hamzah Sendut Library, USM has been organized by KMRS. The speaker of the sharing session was the Senior Librarian from Research Support Division, Hamzah Sendut Library, Puan Cik Ramlah Che Jaafar.

Among the topics covered during the sharing session but not limited to were:

  • the policy and governance of Research Data Management (RDM)
  • the required skills in conducting RDM
  • criteria of research materials
  • process flow in managing research materials

Knowledge Management & Repositories Section (KMRS) Monthly Meeting No.2/2021

A meeting with Knowledge Management & Repositories Section (KMRS) staff was held on 26th February 2021 at meeting room, Dar al-Hikmah Library. The meeting was chaired by the Head of Section, Madam Maznah Zakaria and was also attended by the Head of Department, Madam Masita A Rahman.

Among the agenda covered during the meeting but not limited to were:

  • Job Description (JD) and Key Ihsan Indicator (KII) of each staff for year 2021.
  • Roundtable discussion on any arising matters related to tasks such as the use of log slip for newspaper cutting inventory, the need for air purifier and humidifier in archives office, ownership of student repository, designing platform for promotional activities as well as clarification on Work on Campus (WoC) and Work from Home (wfh) matters by the Head.
  • Proposal on possible future projects of the section which include the cleaning and proper rearrangement of staff workstation and archives materials.

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